How does the free plan work?

The free plan allows you to create events with up to 50 guests. You get email invitations, basic analytics and check-in by name at the door. QR code check-in comes with the Per Event upgrade or Pro. No credit card required to get started.

How do payments work?

We integrate with Stripe for secure payment processing. You can set ticket prices, offer multiple pricing tiers (VIP, early bird, etc.), and even give artists their own allocation with custom pricing. Funds go directly to your connected Stripe account.

Is there a mobile app for door staff?

Yes! Our door scanner app works on any smartphone. Door staff can scan QR codes for instant check-in, search guests by name, and see real-time updates. It even works offline.

Can I add team members?

Absolutely. You can invite team members with different roles: co-organizers have full access, coordinators can manage guests, and door staff can only check guests in. Everyone sees real-time updates.

What happens if a guest loses their QR code?

No problem! Guests can access their QR code anytime from the link in their confirmation email. Door staff can also search and check in guests by name as a backup.

Yes. We're fully GDPR compliant, use encrypted connections, and never share your guest data with third parties. Your data is stored securely in EU data centers.

Can I customize the registration page?

Yes! You can upload your event flyer which appears on your registration page. Add custom registration fields to collect any information you need (dietary requirements, t-shirt sizes, etc.). More branding options coming soon.

Free guest list software with RSVPs and QR check-in, for any event

Q: Can I import my existing guest list?

Yes! You can import guests via CSV file. Simply upload your spreadsheet with guest names and email addresses, and we'll handle the rest. You can also add guests manually or enable public registration.

Everyone on the list. Nobody stuck at the door.

Build the guest list, send invitations, collect RSVPs and check people in with a QR scan. One place for the whole event, from the first invite to the last arrival.

Create your first event See how it works

7 days free, then €29 a month. Cancel anytime.

Built for clubs, promoters, galas and private events: any event with a door. Weddings and conferences get the same tools.

What are you planning?

GO, the GuestlistOnline mascot, dressed for the selected kind of event

Hi, I'm GO. Pick what you're planning and I'll dress for it.

Your next eventStarts in 5 minutes

YYouChecked in

YCYour co-organiserComing

FGFirst guestWaitlist

Used for

WeddingsConferencesCompany partiesProduct launchesGala dinnersClub nightsFestivalsWorkshopsSchool eventsNetworking drinksEmbassy receptionsOpen daysBirthdaysTrade fairs

Three steps. GO walks you through them.

Most organisers have their first event live in under ten minutes. The steps are the same for a wedding of 80 and a conference of 800.

GO holding a tablet with a checked guest list

Add your guests

Type names, paste a spreadsheet or import a CSV. Add plus-ones, tags and your own questions, like dietary wishes or table preference.

GO sending invitations, envelopes flying off

Send invitations that look like you

Branded emails and a public RSVP page in your colours. Guests reply in one tap and you see who is coming as it happens.

Scan and welcome

Every confirmed guest gets a QR ticket. Your door team scans it with any phone, even when the venue Wi-Fi gives up.

GO dresses for the occasion. So does your event page.

The same tools underneath. On top: your branding, your questions, your language, and the one thing your kind of event cannot do without.

Corporate events

Import the staff list, send from your own domain, and give reception the same live count HR is looking at.

Checked in 241 of 276

Partners and plus-ones 38

Weddings

One invitation per household, plus-ones and dietary wishes on the RSVP, a gift fund if you want one.

Admit two Table 7

Lena de Wit +1 Vegetarian

Conferences

Public registration with capacity and a waitlist, then a badge scan at the entrance that takes under three seconds.

Priya Natarajan Checked in

Badge scanned 09:12

Tap a world to put it in the spotlight.

Not on the list? GO will dress up for it

Serious tools, friendly face.

QR check-in that works offline

Scan tickets with any phone. The scanner keeps a local copy of the list, so arrivals are never lost when the connection drops, and syncs the moment it is back.

Time per scanunder 3 s

Check-ins lost offline0

Hardware to rentnone

Invitations and reminders

Branded emails, automatic reminders and a save-the-date, sent from your own address if you like.

RSVP pages

A public page per event. Guests confirm, decline, add a plus-one and answer your questions.

Live overview

Who is invited, who is coming, who is inside. Answers per question, exports to CSV.

Paid tickets and gift funds

Sell tickets or collect a gift contribution with Stripe. Money goes straight to your account.

Team roles

Co-organisers see everything, coordinators manage guests, door staff can only check in.

Promoter tracking

Each promoter gets a link. You see who brought whom and what commission they earned.

Custom questions

Dietary wishes, table preference, T-shirt size, a question that only shows when another is answered.

Manual approval

Registrations wait for you. Only approved guests get a QR ticket.

Capacity and waitlist

Set a limit. When it is full, new sign-ups queue and move up automatically when someone cancels.

Artist allocations

Give each artist or speaker their own guest allowance, with its own price if you like.

Seven languages

Your RSVP page and emails in English, Dutch, German, French, Spanish, Italian or Portuguese.

Your branding

Your logo, colours and sender address. Hide ours on paid plans, white-label on Enterprise.

CSV import and export

Bring a spreadsheet in. Take the list, the answers and the check-ins out.

Event management

Create, duplicate and archive events. Public registration pages or invitation only.

RSVP templates

Nine designs, from classic wedding to clean corporate. Pick one, drop in your flyer, done.

Mobile check-in

No hardware. The scanner is a web page that works on every phone your team already has.

The moment we build for

Full room. Calm door. Happy organiser.

Whether it is 40 colleagues or 4,000 festival guests, the goal is the same: nobody stuck at the entrance and nobody surprised by the numbers.

"We run approvals on every event. GuestlistOnline built the two things we were missing within weeks of asking, and the door has been calm since."

Nils, event organiser

Swap the spreadsheet for a guest list that updates itself.

Most organisers come to GuestlistOnline from a sheet, a printed list and a highlighter. Here is what changes.

GO slumped at a desk late at night, laptop open on a guest list spreadsheet

The night before, without GO

Three versions of the spreadsheet. Nobody is sure which one is current, and the plus-ones are in an email somewhere.
Payments by bank transfer. Matching who paid against who registered, by hand, the day before.
A printed list at the door. Door staff scanning names with a finger while the queue grows.
The team in a group chat. Who is inside, how many are left, is the VIP here yet? Nobody knows.

With GuestlistOnline

One live guest list. RSVPs, plus-ones and answers land in it the moment a guest replies.
Tickets and gift funds through Stripe. Paid is paid, and the money goes straight to your account.
QR check-in in under three seconds. Any phone, no hardware, and it keeps working when the venue Wi-Fi gives up.
Everyone sees the same count. Team roles for co-organisers, coordinators and door staff, live on every device.

Set up in minutes. 7 days free to see it work.

Pricing

Simple, transparent pricing

Start free for small events. Only pay when you need more.

What are you planning?

Free

For small gatherings

€0 forever

Up to 50 guests
1 active event
Manual check-in
Basic guest management

Get Started Free

Per Event

One event, all features

€19.99 one-time

Unlimited guests
Up to 5 team members
QR check-in
Custom RSVP & emails
Gift fund & CSV import
Analytics

Start free, upgrade the event

Best for events all year

Pro Subscription

Best for recurring events

€249 / year

That's €21/mo

Monthly Annual

Everything in Per Event
Unlimited events
Up to 50 team members
Priority support
API access

7-day trial · Card required

Enterprise

For venues & large teams

Custom

Everything in Pro
Unlimited team members
White-label
Dedicated support + SLA

Full feature comparison

Feature	Free	Per Event	Pro	Enterprise
Guests per event	Up to 50	Unlimited	Unlimited	Unlimited
Active events	1	1	Unlimited	Unlimited
Team members	1 (owner)	Up to 5	Up to 50	Unlimited
Manual check-in
QR check-in
Custom RSVP page
Gift fund
CSV import
Email reminders
Remove branding
Analytics
Priority support
Advanced analytics
White-label
API access
Dedicated support + SLA

Free

Guests per eventUp to 50
Active events1
Team members1 (owner)
Manual check-in
QR check-in
Custom RSVP page
Gift fund
CSV import
Email reminders
Remove branding
Analytics
Priority support
Advanced analytics
White-label
API access
Dedicated support + SLA

Per Event

Guests per eventUnlimited
Active events1
Team membersUp to 5
Manual check-in
QR check-in
Custom RSVP page
Gift fund
CSV import
Email reminders
Remove branding
Analytics
Priority support
Advanced analytics
White-label
API access
Dedicated support + SLA

ProMost Popular

Guests per eventUnlimited
Active eventsUnlimited
Team membersUp to 50
Manual check-in
QR check-in
Custom RSVP page
Gift fund
CSV import
Email reminders
Remove branding
Analytics
Priority support
Advanced analytics
White-label
API access
Dedicated support + SLA

Enterprise

Guests per eventUnlimited
Active eventsUnlimited
Team membersUnlimited
Manual check-in
QR check-in
Custom RSVP page
Gift fund
CSV import
Email reminders
Remove branding
Analytics
Priority support
Advanced analytics
White-label
API access
Dedicated support + SLA

Short answers.

Everything else is in the help centre, in seven languages.

Do my guests need an app?

No. Guests get an email with a link and a QR ticket. They open it in any browser. Your door team scans with the phone camera.

Does check-in work without internet?

Yes. Open the scanner once while online and it keeps a copy of the list. Check-ins are stored on the phone and sync when the connection is back.

Can I use my own email address and branding?

Yes. Send from your own domain, use your colours and logo on the RSVP page and emails, and hide GuestlistOnline branding on paid plans.

Is it only for parties and clubs?

Not at all. Weddings, conferences, company events, launches and school evenings use it every week. The tools are the same, the branding is yours.

Can I import my existing guest list?

Yes. Upload a CSV or paste from a spreadsheet with names and email addresses. You can also add guests by hand or open public registration.

What happens after the free trial?

Pro gives you 7 days free. Cancel before the end and you pay nothing. Or skip the subscription and upgrade a single event when you need it.

Your next event, sorted.

Create an event, add ten guests and send the first invite. You will know within five minutes if this is for you.

Just one event? Upgrade it for €19.99

Try Pro free for 7 days